Unlike in Word, Excel and PowerPoint, I don’t have an option to save my emails as pdf-files.
Could this be correct and when so; How to save save emails to PDF anyway?
Save as PDF buttonOutlook 2007, Outlook 2010, Outlook 2013 as well as Outlook 2016 indeed don’t use a built in solution to save messages as pdf-files.
However, you may still find several ways to make this happen.
Windows 10 buttonAre you using Windows 10? If so, you ought to have a printer called “Microsoft Print to PDF”.
Simply print your email for this printer and you’ll be prompted in order to save the output as a pdf-file.
Adobe Acrobat buttonThis is probably the most flexible but also the priciest solution but Adobe Acrobat is of course the conventional when it comes down to creating, editing and managing pdf-file.
Adobe Acrobat features a dedicated Outlook add-by which lets you convert just one message or selected messages into a pdf-file, append an already existing pdf-file or convert a whole folder right away.
In addition there are several choices available to set the compatibility, whether or not to add the attachments from the pdf-file and configure security, encryption and password settings. An alternative is always to automatically convert your (new) messages to pdf-files for archiving purposes over a set interval.
Besides a passionate Outlook PDF add-in, furthermore, it has a PDF printer which allows you to create pdf-files through the other application also.
Add-Ins buttonThe Save As PDF add-in from Sperry Software provides similar functionality as being the Adobe Acrobat add-in for Outlook but might be more affordable for the majority of because it is built especially for this task.
Besides saving one particular message or all selected messages as pdf-files right away, in addition, it permits you to monitor folders and set conditions to produce pdf-files automatically dexipky88 a preconfigured naming conventions.
Additionally, you are able to set message actions for what happens after it has been transformed into a pdf-file. As an example, you may mark it as being read, delete it, open an application or print it.
Despite having merely a single “Save As PDF” button, the add-in holds a lot of settings which closely matches the Adobe PDF add-in.
VBA Macro buttonAnother option is to try using a VBA macro which utilizes Word’s capabilities to conserve documents within the pdf-format.
Because the VBA code and installation instructions are offered free of charge, it provides a cost effective alternative in the event you only occasionally should save messages inside the pdf-format or when you find yourself in a environment in which you cannot install software yourself.